Stirling
and District Camera Club
Constitution
Contents
10. Conduct of General Meetings
12. Management Committee vacancies
14 Club Assets and Dissolution
The Club
shall be called the “Stirling and District Camera Club” and membership shall be
open to all interested in photography.
2.1 The object of
the Club is to further the study and practice of Photography in all its
branches.
3.1 There shall
be three categories of membership:
Honorary
Member
Ordinary
Member
Junior Member
3.2 Honorary
membership may be proposed and approved by the Club at the Annual General
Meeting or Special Meeting.
3.3 Ordinary
membership is any person seventeen years of age or over at 1st September in the
current session.
3.4 Junior
membership is any person under eighteen years of age at 1st September in the
current session or any person in full time education.
4.1 Membership of
the Club implies undertaking to comply with these rules.
4.2 The Annual
subscription - fixed at the preceding Annual General Meeting – shall be payable
within four weeks of application for membership.
5.1 A member not
in arrears of subscription may resign at any time by notifying the Secretary.
5.2 Any member
whose subscription has not been paid in full three months after joining or
renewing their membership of the club will cease to become a member.
5.3 A member may
be expelled or asked to resign from the Club at the decision of the Management Committee.
The Management Committee can request a member to appear before it, provided
that where any accusation or charge is made the member shall be given full and
reasonable opportunity to put forward a defence and bring witnesses at a later
meeting. Any member expelled or asked to resign shall have the right to appeal
to a Special General Meeting called for the purpose.
5.4 All Management
Committee Proceedings and those of any Special General Meeting called under
rule 5.3 shall be treated as privileged and confidential.
6.1 Stirling and
District Camera Club is committed to ensure that children and young people are
protected and kept safe from harm while they are members of this club or are
with members of this club during club activities. A child protection policy and
code of conduct has therefore been adopted and is maintained by the committee.
This policy will be subject to continuous review based on the activities of the
club. Any changes to the policy or code of conduct will be ratified by a
majority vote at committee meetings and all members will be informed by
announcement at club meetings, on the club notice board and via the club web
site of such changes.
7.1 Members may
not participate in any of the Club Competitions unless they have paid the
current year’s subscription and any arrears in full.
8.1 The Annual
General Meeting of the Club shall be held each year in March or April, notification
of which will be specified in the Club syllabus, announced at the preceding
meetings and on the Club web site.
8.2 The following
business shall be transacted
The
President’s report
The
Secretary’s report
The
Treasurer’s report
The
Competition Secretary’s report
The Syllabus
Secretary’s report
Subscription charges
for the next year
Election of Office
Bearers and committee members
Any other business
9.1 A Special
Meeting may be called on a request in writing signed by at least four members,
stating the object, and sent to the Secretary at least fourteen days before the
date proposed. Proposals for such a meeting shall also be announced at any
preceding Club meetings and on the Club web site.
10.1 At Management
Committee Meetings four members shall form a quorum.
10.2 At any
Meeting of the Club, the President shall have a deliberate and casting vote.
10.3 The Secretary
shall keep minutes of all Management Committee Meetings and conduct the
correspondence of the Club.
10.4 The Treasurer
shall collect all subscriptions and monies due after authorisation by the Management
Committee. At the close of each Club year, a Balance Sheet shall be drawn up by
the Treasurer and audited by a suitably qualified person, approved for this
purpose by the Annual General Meeting.
10.5 Any cheques
issued from the club account must be signed by two signatories. All such
signatories will be appointed by the management committee and registered with
the bank.
11.1 The
management committee shall include Office Bearers together with no less than
five Ordinary members, of which one may be a Junior member.
11.2 The Office
Bearers shall consist of:
The President
The Vice
President
The Secretary
The Treasurer
The Syllabus
Secretary
11.3 All positions
to be elected each year at the Annual General Meeting. All office bearers and
committee members are eligible for re-election each year with the exception of
the President, who shall not be eligible to serve for more than two years
consecutively.
11.4 Candidates
for election to the Committee shall be proposed by one member and seconded by
another and shall indicate their willingness to be considered for election.
Such proposition shall be considered at the Annual General Meeting.
Office
Bearers of the Club may be filled by the Management Committee temporarily until
the next Annual General Meeting.
13.1 No alteration
of, or addition to, these rules shall be made except by the Annual General
Meeting, or a Special Meeting called in accordance with rule 8.1.
14.1 None of the Club’s assets
may be distributed or otherwise applied (on being wound up or at any other
time) except to further its charitable purposes.
14.2 In the event
of dissolution there remains, after the satisfaction of all its debts and
liabilities, any property or funds whatsoever, the same shall not be paid to or
distributed among the members of the group but shall be given or transferred to
another charitable institution having objects similar to the objects of the Club.